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Deploying project management with Microsoft Project in an organization

Establish Standards and Guidelines

Standards and guidelines contribute to productivity especially when you have multiple projects and multiple project managers. Easier to establish standards and guidelines early in the project. Benefits of standards and guidelines include:

1. Faster creation of plans
2. Reduced training for new project managers

Standardize calendars and time measurements

Project calendars capture working and non-working days. Microsoft Project uses project calendars to schedule tasks. Each project has a calendar and 

Each resource can have a calendar. Resource calendars define when a resource can work. If your organization has multiple shifts you need a base calendar for each shift.

Standardize Resource Definitions

Standardized resource definitions allow resource workload analysis across multiple projects.

Create templates for common projects

Templates contain organization wisdom about organizing projects. Templates reduce effort to create plans. 

Many templates have generic resources assigned to tasks.

Templates encourage consistency and when combined with timesheets accelerates building useful estimating metrics.

Standardize reporting for clients and management

Executive reviews promote communication, executive buy-in and decision expediting project progress.

Establish estimating metrics

Performance Metrics measure how long a task tasks.

Base estimates on historical data accumulated from previous projects. Standardized templates improve consistency of project definition and improve consistency of estimating data across projects.

Collect actual data with timesheets to build up your metrics. Project Server includes times but other vendors have timesheet systems that work with Microsoft Project Professional.

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I.S.P.

information systems planning corp.

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Copyright Nov. 27, 2008 Brian Mullen, I.S.P. information systems planning corp.

Last updated Feb. 17, 2010

About Brian Mullen, M.Sc., president of I.S.P. information systems planning corp.

email Brian Mullen with your questions