Project Management with Microsoft Project > Defining Project Scope

Defining Client Objectives

The following objectives for implementing Project Management within our organization were brainstorming June 3 session of Defining Project Scope - Brainstorming objectives.  Using turbo brainstorming the session took 45 minutes with 15 participants. Lisa documented the results. Brian created the web page.

What objectives you want to achieve
with Project Management in your organization?
1. Successful Projects
  • Desired result, budget range and timeline are achieved
  • Identify clients needs
  • Improve client service through accountability & education
  • Attain profitable solutions
  • Force mgmt to be more specific about requirements
  • Improve customer relations & business experience
2. Make better use of resources
  • Maximize profitability output
  • Each individual resource will clearly understand what their particular responsibility is
  • Be on time and on budget (clients need achievement)
  • Provide quality service & work
  • More realistic timeline of results / endpoints
  • Meeting deadlines
  • Identify need for resource and funding
  • Reduce cost of projects
  • Define project champions
  • Clarify task resources
  • Save money & resources
  • More efficient work (less busy work)
3. Maximize Creativity
  • Increase motivation
  • Empower individuals as part of team
  • Create a way to build on each other's knowledge and strengths "less siloing"
4. Improve End Product
  • Faster and cheaper projects (products)
  • Minimum project length with the best results
  • Land key sponsors
  • Close potential investors
5. Improve Communication Amongst Team Members
  • To maintain a constant flow of progress in the project
  • Improve communication breakdown throughout the org.
  • Ownership of responsibilities
  • Reduce the amount of bureaucracy within the department
  • Everyone will be aware of exactly where the project stands at all time
  • Communication with project team and end users
  • Brainstorming
  • Career paths
6. Create a process that is adaptable in other departments
  • Establish P.M. standards
  • Standardization across depts.
  • Streamline paper trail (one way)
  • Clarify detail/tasks
  • Identify skills (Delegate workload, Increase productivity)
  • Be a mentor to other team members to know about P.M.
7. Track Resource usage & costs of Projects
  • Implement multiple projects at the same time
  • Complete listing of all the projects in the organization
  • Justify & track resource time & effort to higher management
  • Better user of long range planning
8. Add Structure to the Project Environment
  • Standardize P.M. methodology
  • Systematic process to achieve project goals
  • Structure in our projects

Updated: June 6, 2005 by Brian Mullen. email Brian Mullen with your questions