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information
systems
planning corp.
5361 Malaspina Place
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Manage project execution

Microsoft Project training
Microsoft Project Standards and infrastructure Project planning Manage project execution Communicate Progress Resource Management Tips and tricks

Enhance planning, management and tracking of projects with Microsoft Project training and Coaching

Plan to succeed with project management. Plans communicate a vision of how to meet objectives. Planning tools like Microsoft Project help capture, manage and communicate decisions associated with project management. 

Microsoft Project enhances your ability to plan, manage and track projects. A project plan improves your communication with clients, management and your project team.

Microsoft project is powerful but also has a learning curve that deters many from harnessing its power. Shorten the learning curve with ISP training. Too many people try Microsoft Project, give up in frustration and swear they won't use the package again. Most of them don't even scratch the surface of Microsoft Project's power.

ISP offers in-house training courses designed to suit your needs. Select topics and customize training to suit your needs. We use your case studies when working with your teams. This increases the relevance of our training and allows your team to absorb concepts more quickly. Manage Project Execution

Your plan provides a foundation for managing project execution and tracking progress.

 
Manage Project Execution
Time Topic Manage Project Execution
8:30amPublish project plans. Plans are a powerful communication tool with your team, clients and management. Plans identify roles and responsibilities.
245pmFocus efforts on high priority items. Never enough time to do everything. Aim to satisfy your clients' prime objectives.
245pmRun effective meetings with Turbo brainstorming. Meetings are where major decisions take place. Make your meetings effective and avoid wasting valuable time.
245pmPerform project work. Team members complete assignments and report progress.
245pmAvoid missing key deadlines with Time-Box Scheduling. Treat your estimates as a budget. Reward team members for meeting deadlines.
245pmMonitor project progress. Capture progress information from team members
245pmTrack and report project progress.
245pmManage scope creep with change control. Identify change requests and completion in your action plan.
245pmManage client expectations.
245pmBring project in on budget and on time.
245pmRescue projects in trouble. Not all projects or tasks go as planned. Know how to react when problems arise.

Establishing consistent project reporting

Clear communication builds credibility with your sponsor and stakeholders. 

Project manager should create a communication plan early in the project life cycle to establish expectations with the client and management. Schedule project review meetings. Split time between focusing on the project and communicating with clients and management.

Project reporting occurs at two levels. First the project managers report progress on their individual projects. Second the project management office should provide management and clients with an unbiased view of the status of each project. Organizations need an early warning system to identify projects that need attention. Many projects slip behind schedule long before anyone being aware of what is happening.

Project managers communicate progress to clients and management to maintain support for the project so your resources will not be stolen for other projects. Communicate project schedule and budget progress against the project baseline. Progress is measured by finishing key deliverables on reported milestones. Progress reports should include issues and risks that threaten project success.

Project managers can spent lots of time preparing project status reports. Project reporting takes considerable amount of time. Microsoft Project offers the advantage of reporting from a single data source. Reporting from project plans improves integrity of project progress reports. Unlock valuable project information by standardize reports with Microsoft Project Server and Web Access. Project reporting requires project managers to keep their plans up to date.

Organizations can lighten a project manager's communication workload by standardizing reports across projects. Standardization improves communication because users don't have to learn the unique reporting style of each project manager.

The last session discusses methods and tools for reporting project progress to clients and management. Participants will learn to:

  1. Create a communications plan for your project.
  2. Create consistent reporting standards
  3. Understand reporting requirements
  4. Design efficient reporting systems.
  5. Build custom reports with tables and views.
  6. Automate standard project reports across projects.
  7. Understand the power of macro's and Visual basic for applications
  8. Report progress to management
  9. Conduct a post-project audit
Communicate Progress to clients and management
June 22, 2007 Topic Report Progress to Clients and Management
 9am  Communicate to succeed in project management
  • Report progress for all projects
  • Drill down to find detail.
  • Keeping project on track requires action
  • Communicating a key Project managers' responsibility
  • Difficulties with honesty
  • Difficulties with managing the news.
  Build communications plan
  • Identify stakeholders.
  • Identify reports by project phase.
930am Defining reporting requirements.
  • Decide reporting process. 
  • Critical project metrics to report
  • Earned value reports
  • Identify reports to produce.
  • Reporting top ten risks
  • Getting timely feedback
10am Coffee 
10:15am Design reporting architecture 
  • Regular project review meetings
  • Distributing information via email
  • Benefits of distributing information from repositories.
  • Designing a project web site
  •  
11am Produce project reports with views, tables and filters.
  • Customizing Microsoft Project reports
  • Flagging tasks that need attention
  • Defining columns with tables
  • Selecting tasks with filters.
  • Building custom views.
  • Adding reports to menus
12noon Lunch break
1pm Simplify reporting with Microsoft Project Web Access
  • Save projects in a central repository
  • Distribute project reports with Internet
  • Compare Web Access and Project Server
  • Specify views for Project Center
  • Specify views for Resource center.
  • Pasting project views to Word

 

230pm Coffee
245pm Conduct project reviews
  • Steering committee agendas
  • Communicate action requests in writing
  • Escalating issues
  • Post project audits
4pm Finish

email Brian Mullen with your questions

Warning: This web site under continuous improvement.

Click here List of Recommended books on Project Management, Team Building, Estimating, Software Development methodologies, requirements definition, and Microsoft Project.

  I.S.P.  

information
systems
planning corp.
5361 Malaspina Place
North Vancouver
B.C.V7R 4L9
Easy to remember
ISPangle.com or iSPANGLE.com.

Copyright March  11, 2007 Brian Mullen, I.S.P. information systems planning corp.
Last updated: April 12, 2007